Executive Assistant – Dubai, UAE A detail-oriented and highly dependable Executive Assistant is required to support senior leadership within a fast-paced finance environment. This role is critical in ensuring seamless operational, administrative, and analytical coordination across executive functions. The Executive Assistant will manage complex schedules, support financial documentation, coordinate stakeholder communication, and assist in maintaining compliance-driven workflows. The ideal candidate will have strong financial awareness, exceptional organizational skills, and the ability to operate with precision, confidentiality, and professionalism in a regulated industry setting. Key Responsibilities - Manage executive calendars, schedule high-level meetings, and coordinate appointments with internal teams, clients, investors, and financial partners. - Prepare financial reports, briefs, investment summaries, presentations, and meeting materials with a high degree of accuracy. - Organize travel logistics including visas, itineraries, and accommodation in line with corporate policies. - Maintain strict confidentiality while handling sensitive financial information, contracts, and executive correspondence. - Coordinate due diligence requests, document tracking, compliance submissions, and audit-related communication. - Serve as a liaison between executives, financial institutions, regulators, stakeholders, and internal departments. - Monitor deadlines, follow-up actions, project timelines, and regulatory submissions to ensure smooth execution. - Draft, review, and format emails, agreements, memos, and financial documents as needed. - Manage organized filing systems for contracts, financial records, confidential files, and operational documents. - Assist in budget tracking, expense reporting, invoice processing, and procurement requests. - Support investment, corporate finance, or operational projects with research, scheduling, stakeholder coordination, and documentation. - Anticipate executive needs, identify bottlenecks, and proactively provide solutions to maintain workflow efficiency. Requirements - Bachelor’s degree in Finance, Business Administration, Accounting, or a related field preferred. - Minimum 3–5 years of Executive Assistant or administrative experience, ideally within finance, banking, investment, or corporate services. - Strong understanding of financial terminology, documentation, and compliance processes. - High proficiency in MS Office Suite, especially Excel and PowerPoint. - Excellent communication, interpersonal, and stakeholder management skills. - Ability to maintain confidentiality and handle sensitive financial information with integrity. - Strong analytical mindset, accuracy in documentation, and exceptional attention to detail. - Ability to multitask, prioritize, and work efficiently under pressure in a high-demand finance environment. - Previous experience working in Dubai or within the UAE financial sector is an advantage.